Estate Management
How can the Estate admin “Add Buildings”?
Estate admin needs to click on the Manage Buildings and follow the below-mentioned steps:
Campus » Estate Management » Manage Buildings » Add New Buildings » Enter the required details » Submit
How can the Estate admin add Road and Footpath?
Estate admin needs to click on the “Road and Footpath” and follow the below-mentioned steps:
Campus » Estate Management » Roads and Footpaths » Add New Road » Enter the required details » Submit
What is the pay level in the Estate Management module?
Estate management module captures all the building details of the institute irrespective of pay levels. The allocation of buildings according to the pay level criteria is covered in the Residence allocation module.
Is there any option to upload building images?
Yes, this option is available and the admin can add the building images.
Who can access the Estate Management System?
Users with roles such as estate_admin, estate_admin_view, and estate_ou_admin can access the module based on the permissions assigned by the User Management System admin.
What is the difference between estate_admin and estate_ou_admin?
The estate_admin has full control over all estate records across campuses, while the estate_ou_admin can manage estate records only within their assigned organizational unit (Campus Key configuration).
Why are some dropdown values not visible while adding a building?
Dropdown values will only appear if they are marked as Active in the Settings section. Ensure the record status is active before adding or editing estate components.
What is the purpose of the Campus Key setting?
Campus Key determines which organizational units are visible and manageable by the estate_ou_admin. It restricts access to relevant campus records only.
Can I add multiple buildings at once?
Yes, the system provides a Bulk Upload feature that allows administrators to add multiple buildings using a structured template.
What happens if mandatory fields are not filled?
The system will prevent activation of the record. Incomplete records remain inactive until all required fields are completed and verified.
How do I activate floors or rooms after adding them?
After saving the details, the admin must click the Update button to activate the component. Only activated records become operational within the system.
Can residential and non-residential buildings be managed separately?
Yes, the module allows separate management of residential buildings, hostels, open areas, and non-residential buildings.
Is geolocation mandatory while adding a building?
Latitude and longitude fields are recommended for accurate mapping and infrastructure tracking, and may be mandatory depending on institutional configuration.
What types of infrastructure components can be configured in Settings?
Admins can configure types such as Structure, Roof, Foundation, External Wall, Door, Window, Flooring, Railing, Road, Footpath, Substation, Open Area, Room, House, Floor Level, and Floor Category.
Can open areas be added in bulk?
Yes, open areas can also be added using the bulk upload feature for faster data entry.
How are roads and footpaths managed in the system?
Admins can add, edit, and manage roads and footpaths under the Roads & Footpaths section by selecting the appropriate type and entering required details.
What is the purpose of the Data Export feature?
The Data Export feature allows administrators to download estate data in CSV, Excel, or PDF formats for reporting and analysis.
Where can I find previously exported reports?
Previously generated reports can be accessed and downloaded from the Download Job section.
Can estate_ou_admin edit records outside their campus?
No, estate_ou_admin users can only view and manage records within their assigned organizational unit as defined in Campus Key settings.
What is the significance of marking a building as residential?
When “Is Residential” is set to “Yes,” the system enables the House tab, allowing admins to add and manage house details within that building.
Is it possible to update building details after creation?
Yes, authorized users can edit building details at any time. However, updates may require re-verification or activation depending on system rules.
Does the system support infrastructure compliance tracking (e.g., fire safety, lift, ramp)?
Yes, while adding a building, admins can specify facilities such as Fire Fighting System, Lift Facility, Ramp for Persons with Disabilities, Generator Backup, and other infrastructure attributes for compliance tracking.
What safeguards are in place to ensure data integrity?
The system includes validation checks, mandatory field enforcement, role-based access control, and activation workflows to prevent incomplete or unauthorized data entries.
Can blocks be configured for buildings?
Yes, blocks can be defined in the Settings section and will be available as a dropdown option while adding or editing building records.