Minutes Archive Retrieval System
Question 1: What is the role of the Minutes Archive & Retrieval System?
Answer: There is no role assigned to Minutes Archive Retrieval System. It only appears as default in administrative accounts.
Question 2: How can an employee create documents in the Minutes Archive & Retrieval System?
Answer: An employee needs to click on the “Document” option and follow the below-mentioned steps:
Administrative » Minutes Archive and Retrieval » Documents » Create Documents » Enter the required information » save and continue » Upload Documents » Submit
Question 3: How can an employee create “Documents type” ?
Answer: Employees need to click on the “Documents Types” and follow the below-mentioned steps.
Documents Type» Add Documents Type » Create
Question 4: Who can see the upload “Documents” ?
Answer:- Only “existing members” added while creating documents can see the uploaded document.
Documents » Create Documents » Enter the required details » Save & Continue Upload
Question 5: If an employee uploads minutes, will it be accessible to employees only or centrally?
Answer: There is an option of a public or private dropdown while creating the minutes, to provide access to view minutes. For private, only admin and the member of the meeting/documents can view minutes and if selected public, any employee can view the minutes.
Question 6: Can we add external members to the Minutes Archive Retrieval System?
Answer: We cannot add external members to the Minutes Archival & Retrieval System.
Question 7: Who can see the created document in the Minutes Archive & Retrieval System?
Answer: Everyone can see the document created but it can be restricted to the added members only.
Question 8: Can an employee of the University create documents through the module?
Answer: Yes, an employee can create and update the documents under the module.
Question 9: What do you mean by Series number?
Answer: It is used by the University to define the reference for the minutes of the meeting or related documents. It is used during the creation of the documents under the module.