Health Management System

Introduction

Health Management is the overall management of a healthcare facility on campus or affiliated with a university, such as a clinic or a hospital. Through this module, an employee can visit any hospital attached/affiliated by the university, subscribe to the membership, avail of the university’s health facility, and check their records.

Dashboard

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Admin Dashboard

In the admin dashboad, admin will have the option to configrue the settings and add types of membership and can see the records of all the employees and the membership subbcribed by them.

Employee Dashboard

Employee dashboard have the options of see the health records and overview of list of memberships and facilities available.

Settings

This section contains the configuration detail related to the Health module.

Only the user with the role of health_admin can view and access it.

List of Health Center

In this field, all the health centers listed under the university(Estate module) are present.

Admin can only view the details by clicking on view icon available in front of every entry.

Types of Unit

In this field, all the health units will be listed.

  • Admin can add a new type of unit by clicking on the “Add Unit Type” button present on the top right side of the portal and fill in the required details:

    • Type

    • Description

    • Status(Inactive/Active)

  • Admin can view the details by clicking on view icon available in front of every entry.

  • Admin can edit/update the details by clicking on the edit icon available.

  • Admin can finally submit the unit details after adding/editing by clicking on the Submit button.

  • After submission admin can only edit/update the status of the membership entries by clicking on the edit icon available.

Note: Once the Submit button is clicked, No chnages can be made further.

Types of Membership

In this field, types of memberships that the health centers offer are defined.

  • Admin can add a new type of membership by clicking on the “Add Membership Type” button present on the top right side of the portal and fill in the required details:

    1. Name(Name of the membership)

    2. Members Type(Employee/Student)

    3. Health Center(Select from the dropdown)

    4. Benefits(description and benefits of the membership)

    5. Validity Days

    6. Validity Months

    7. Validity Years

    8. Status(Inactive/Active)

    9. Fee applicable(Yes/No)

  • Admin can view the details by clicking on view icon available in front of every entry.

  • Admin can edit/update the details by clicking on the edit icon available.

  • Admin can finally submit the membership details after adding/editing by clicking on the Submit button.

Note: Once the Submit button is clicked, No changes can be made further.

  • After submission admin can only edit/update the status of the edit icon available.

Types of Facility

In this field, the types of facilities offered in the membership by the health centers are defined.

  • Admin can add a new type of facility by clicking on the “Add Facility” button present on the top right side of the portal and fill in the required details:-

    1. Health Center(Select from the dropdown)

    2. Facility Name

    3. Details of Facility

    4. Status(Active/Inactive)

  • Admin can view the details by clicking on viewicon available in front of every entry.

  • Admin can edit/update the details by clicking on the edit icon available.

Admin can finally submit the facility details after adding/editing by clicking on the Submit button.

Note: Once the Submit button is clicked, changes cannot be done.

  • After submission admin can only edit/update the status of the membership entries by clicking on the edit icon available.

List of Hospitals

In this section, a list of hospitals attached or affiliated by the university health centers is defined.

  • Admin can add a new hospital by clicking on the “Add hospital” button present on the top right side of the portal and fill in the required details:

    1. Name

    2. Registration number

    3. Affiliation

    4. Unit Type

    5. Contact number

    6. Address

    7. Status(Active/Inactive)

    8. Remarks

  • Admin can view the details by clicking on view icon available in front of every entry.

  • Admin can edit/update the details by clicking on the edit icon available.

Admin can finally submit the Hospital details after adding/editing by clicking on the Submit button.

Note: Once the Submit button is clicked, changes cannot be done.

  • After submission admin can only edit/update the status of the membership entries by clicking on the edit icon available.

Details of Doctor

In this section, doctor details can be added.

  • Admin can view the details by clicking on view icon available in front of every entry.

  • Admin can edit/update the details by clicking on the edit icon available.

  • Admin can add the doctor details by clicking on the “Add doctor details” button present on the top right side of the portal and fill in the required information:

    1. Whether University Doctor or Not (Yes/No)

    2. Visiting Hours Start

    3. Visiting Hours End

    4. Visiting Days

    5. Visiting Status (Full Time/visiting/resident)

    6. Specialty

    7. Any Other Information

    8. Status (Active/Inactive)

  • Admin can finally submit the Doctor’s details after adding/editing by clicking on the “Add details” button.

Doctor Specialty

In this section, doctor specialty can be added.

  • Admin can view the details by clicking on view icon available in front of every entry.

  • Admin can edit/update the details by clicking on the edit icon available.

  • Admin can add the doctor specialty by clicking on the “Add specialty type” button present on the top right side of the portal and fill in the required details:-

    1. Specialty

    2. Description

    3. Status (Active/Inactive)

  • Admin can finally submit the Doctor’s specialty after adding/editing by clicking on the “Add type” button.

Record

  • Admin can monitor the existing records added by the Employee itself through Employee login.

  • The employee can view/check their records by login into their dashboard.

Add Record

Admin can also add records offline individually by clicking on the “Add Record” button present on the top right side of the portal and fill in the required details:

  1. Membership

  2. Member(Depends on membership selected)

  3. Membership Type(Depends on membership selected)

  4. Health Center(Depends on membership selected)

  5. Date(Select from Calendar)

  6. Purpose

  7. Facility Avail

  8. Dr. Name

  9. Prescription

  10. Upload

  11. Referred to another Hospital

View

Admin can view the details by clicking on view icon available in front of every entry.

Edit

Admin can update/edit the details by clicking on edit icon.

Submit

Admin can finally submit the details after adding/editing by clicking on the Submit button.

Note: Once the Submit button is clicked, changes cannot be done.

Membership

In this section, User can see the list of membership available and can add new membership as well. Following options are available in under this section:

Add Membership

Admin can also allocate membership offline individually by clicking on the “Add Membership” button present on the top right side of the portal and fill in the required details:

  1. Member Type(EMployee/Student)

  2. Member(Name of the member)

  3. Health Center(Select from the dropdown)

  4. Membership Type(Select from the dropdown)

  5. Membership Date(Select from the Calendar)

  6. Valid From(Select from the Calendar)

  7. Valid Till(Select from the Calendar)

View

Admin can view the details by clicking on view icon available in front of every entry.

Edit

Admin can update/edit the details by clicking on edit icon.

Subscribe

Employees can enroll themselves for the membership by clicking on enroll icon.

Admin/Employees can print the cards of their records by clicking on the print icon.

Doctor Time

  • Admin can view the doctor timings, which are added in the settings.

Details of Subscription

  • Admin can monitor the existing records of membership subscriptions, subscribed by the Employee itself through Employee login.

  • When the employee applies for a subscription and pays the amount associated with the membership, its entry is reflected in this section.

View

Admin can view the details by clicking on view icon available in front of every entry.

Update

Admin can update/edit the details by clicking on edit icon.

Annexure

Roles

Role NameDescription
health_adminCan configure the setting, Add memberships, Monitor records of the employees who have taken any membership, etc.
health_admin_viewThe same role as Health_Admin but with viewing rights only.
employeeCan subscribe for membership, check their records.

Workflow Diagrams

Activity Diagram

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Use Case Diagram

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External Resources

📹 Module Training Video ⤤

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