Suggested Implementation Plan with Prerequisites
Module Packages
SAMARTH offers more than 44 modules that are categorized in following 5 domains:
1. Base Modules
| S.No. | Module Name | Prerequisites | Expected Timeline | Responsible | Accountable | Consulted |
|---|---|---|---|---|---|---|
| 1. | Organizational Unit Type | 1 day | Module Admin | Nodal Officer | SAMARTH | |
| 2. | Organization Units | 2 days | Module Admin | Nodal Officer | SAMARTH | |
| 3. | Designation | 1 day | Module Admin | Nodal Officer | SAMARTH | |
| 4. | Employee | Employee data should be available | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 5. | Users | Employee details should be added and mapped with concerned OUs/department. Official emails should be available for admin account creation. | 1 day | Module Admin | Nodal Officer | SAMARTH |
2. HRM and Employee Lifecycle Modules
| S.No. | Module Name | Prerequisites | Expected Timeline | Responsible | Accountable | Consulted |
|---|---|---|---|---|---|---|
| 1. | Employee Management | Base modules should be configured. | 1 week | Module Admin | Nodal Officer | SAMARTH |
| 2. | Leave Management | Base and employee module should be configured. Leave balance should be available. | 1 week | Module Admin | Nodal Officer | SAMARTH |
| 3. | Payroll Management | Base and employee module should be configured. | 1-2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 4. | Knowledge Management | Base and employee module should be configured. | 1 day | Module Admin | Nodal Officer | SAMARTH |
| 5. | Career Advancement Scheme | Base and employee module should be configured. | 3-5 days | Module Admin | Nodal Officer | SAMARTH |
| 6. | Training of Trainers | Base and employee modules should be configured. | 3-5 days | Module Admin | Nodal Officer | SAMARTH |
| 7. | Recruitment (On Demand) | OU/Department should be added. Draft advertisement and Payment gateway details should be shared with SAMARTH. | 1-3 Weeks | Module Admin | Nodal Officer | SAMARTH |
3. Academic and Student Lifecycle Modules
| S.No. | Module Name | Prerequisites | Expected Timeline | Responsible | Accountable | Consulted |
|---|---|---|---|---|---|---|
| 1. | Programme Management | Base modules should be configured. Course and Student detals should be available. | 1 week | Module Admin | Nodal Officer | SAMARTH |
| 2. | Student Management | Programme, Courses, and Student details should be added in the system. | 1 week | Module Admin | Nodal Officer | SAMARTH |
| 3. | Examination Management | Programme, Course Structure, Course Selection, Student data, and Academic Settings should be configured. Payment gateway integration kit should be shared for taking fees. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 4. | Evaluation & Grading | Programme, Course Structure, Course Selection, Student data, and Examination Settings should be configured. | 2-3 weeks | Module Admin | Nodal Officer | SAMARTH |
| 5. | Certificate Management | Programme, Examination, Evaluation & Grading modules should be configured. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 6. | Training & Placement | Programme and Students details should be configured. Training & Placement department mapping should be done. Company and Oppurtunity details should be available. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 7. | Student Feedback Management | Programme, Courses, and Student details should be configured. | 3-4 days | Module Admin | Nodal Officer | SAMARTH |
| 8. | Hostel Management | Programme, Courses, and Student should be mapped in the system. Payment gateway integration kit should be shared for taking mess/hostel fees. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 9. | Alumni Management | Base and Programme should be configured in the system. Payment gateway integration kit should be shared for taking Alumni registration fees if applicable. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 10. | Convocation | Programme & OU mapping should be configured in the system. Payment gateway integration kit should be shared for taking convocation fees if applicable. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 11. | Managed LMS/VLE & Online Proctored Examination (On Demand) | 2 weeks | Module Admin | Nodal Officer | SAMARTH | |
| 12. | Research Management (Thesis Submission) | Ph.D. Students' details should be added. Research Thesis Submission approval hierarchy details should be available. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 13. | Time Table Management | Programme, Batches, Sections should be created. Students should be alloted in their respective batches and sections. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 14. | Admissions | Programmes should be added. Payment gateway integration kit for taking admission/registration fees. | 2-3 weeks | Module Admin | Nodal Officer | SAMARTH |
| 15. | Online Open Book Examinations (On Demand) | 2 weeks | Module Admin | Nodal Officer | SAMARTH | |
| 16. | Online Proctored Examinations (On Demand) | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
4. Finance and Accounts
| S.No. | Module Name | Prerequisites | Expected Timeline | Responsible | Accountable | Consulted |
|---|---|---|---|---|---|---|
| 1. | Finance Supply Chain Management (Budget & Accounts) | Base modules should be configured. Budget heads and subheads, bank details, budget approval hierarchy details should be available. | 1 week | Module Admin | Nodal Officer | SAMARTH |
| 2. | Bill Tracking System | Base modules should be configured. Bill types and hierarchy of bill approval details should be available. | 1 week | Module Admin | Nodal Officer | SAMARTH |
| 3. | Inventory Management System | Base modules should be configured. Budget heads subheads and vendor details should be added. | 1 week | Module Admin | Nodal Officer | SAMARTH |
| 4. | Research Project and Grants Management | Base modules should be configured. Settings of FSCM should be confiured. | 1 week | Module Admin | Nodal Officer | SAMARTH |
4. Governance
| S.No. | Module Name | Prerequisites | Expected Timeline | Responsible | Accountable | Consulted |
|---|---|---|---|---|---|---|
| 1. | Affiliation Management | Base modules should be configured. Payement gateway integration kit should be shared with SAMARTH. The existing colleges should be added in OUs. The college principals should be assigned respective user roles. | 2 weeks | Module Admin | Nodal Officer | SAMARTH |
| 2. | Content Federation System | Base modules should be configured. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 3. | Core Communication System | Base modules should be configured.Employees and students detail should be added. For SMS services, SMS integration kit should be shared with SAMARTH. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 4. | Endowment Management | Payment gateway integration kit should be shared with SAMARTH for taking contributions. | 2 Weeks | Module Admin | Nodal Officer | SAMARTH |
| 5. | Essential Services | Base modules should be configured. Details related to conference hall, guest house, parking, transport should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 6. | Estate Management | Base modules should be configured. Building details should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 7. | File Management and Tracking System | Base modules should be configured. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 8. | Fleet Management | Base modules should be configured.Vehicle details should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 9. | Grievance Management | Base modules should be configured. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 10. | Health Facilities | Base modules should be configured.Health facily should be available in the institution’s premises. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 11. | IT Service Desk Management | Base modules should be configured. ITSD Agent details should be added. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 12. | Legal Case Management | Base modules should be configured. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 13. | Minutes and Resolutions Archive and Retrieval System | Base modules should be configured. Meeting details should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 14. | Residence Allocation and Management | Base and Estate module should be configured. Housing scheme should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 15. | RTI Management | Base module should be configured. Housing scheme should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 16. | Security Management | Base module should be configured. Security guidelines, helplines, awareness prgorams details should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |
| 17. | Sports Management | Base module should be configured. Sports infrastructure details should be available. | 2-3 days | Module Admin | Nodal Officer | SAMARTH |