Recruitment Management System (Teaching) - Admin Portal

Introduction

This document introduces the Samarth recruitment (teaching) portal for administration use.

This portal will consist of:-

  • Login screen
  • Dashboard
  • Advertisement
  • All Application
  • Post
  • Candidate
  • Reports

Dashboard

The following are the details of the dashboard:-

  • Admin can see total no of vacancies, total no of candidates registered, no of the submitted application, in-process application.
  • Admin can also see all the details of each vacancy with the Advertisement no, Department the vacancy is for, profile/post name, starting and closing date, their status(in-process/submitted), the total amount received while filling the form by candidates.
... ...

Settings

This section contains the configuration detail related to the Recruitment module.
Only the admin with the rights of “Teaching_Recruitment_Admin” can view and access it.

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Department

In this field, all the Departments are listed. Admin can add a new department by clicking on the "Add Department" button present on the top right side of the portal and fill in the required details:-

  • Subject

  • Short Name

  • Admin can edit/update the details by clicking on the “edit” icon available.

Post

In this field, all the posts related to teaching positions will be listed.

Categories

In this field, all the categories will be listed. For Example:- Unreserved, SC, ST, etc.

  • Admin can add a new category by clicking on the "Add Category" button present on the top right side of the portal and fill in the required details:-

  • Name

  • Short Form

  • Description

  • Status

  • Created At

  • Updated At

PwBD Categories

In this field, all the PwBD categories will be listed.

  • Admin can add a new category by clicking on the "Add PwBD Category" button present on the top right side of the portal and fill in the required category name.

State List

In this field, all the states will be listed.

  • Admin can add a new state by clicking on the "Add State" button present on the top right side of the portal and fill in the required details:-

  • Country ID

  • Name

  • Status(Active/Inactive)

Country List

In this field, all the Countries will be listed.

  • Admin can add a new country by clicking on the "Add Country" button present on the top right side of the portal and fill in the required details:-

  • ID

  • Name

  • Status

Degrees

In this field, all the types of degrees that can apply for a job are defined.

  • Admin can add new degree details by clicking on the "Add Degree" button present on the top right side of the portal and fill in the required details:-

  • Level(select from the drop-down)

  • Name(Name of the membership)

  • Stream(select from the drop-down)

NET

Marks/Research Score Rules :In this field, all the research score rules are pre-defined.

Screening Committee

In this section, all members of the screening committee will be defined.

  • Admin can add a new member to the screening committee by clicking on the "Add Screening Committee" button present on the top right side of the portal and fill in the required details:-

  • Job Vacancy

  • User

Content Pages

In this section, all contents will be defined.

  • Admin can add a new contribution area by clicking on the "Add Content Pages" button present on the top right side of the portal and fill in the required details:-

  • Page Name

  • Page Content

  • Status(Active/Inactive)

  • Admin can view the details by clicking on the "Preview of Page" Link.

  • Admin can edit/update the details by clicking on the “edit” icon available.

  • Admin can see details of advertisements (post, department, start date, close date, status) under this "Advertisement" tab and filter them by post/department according to the requirement.

Add Advertisement:

Admin can add new advertisement by clicking on the "Add Advertisement" button present on the top right side of the portal and fill in the required details:-

  • Advertisement Number
  • Title
  • Name of the newspaper in which advertised
  • Website URL in which advertised
  • Advertised in different departments of University? (Yes/No)
  • Description
  • Date Of Advertisement

View:

Admin can view the details by clicking on the “view” icon available in front of every entry.

Update:

Admin can update/edit the details by clicking on the “edit” icon.

View Post:

Admin can view the post associated with the advertisement and can perform an action accordingly.

Post

Admin can view the post associated with the advertisement and can follow the required steps.

After adding an advertisement, the post has to be defined.

All the posts added here in this section will be visible in the front end to opt/apply for by the applicant.

Add Post:

Admin can add a new post by clicking on the "Add Post" button present on the top right side of the portal and fill in the required details:-

  • Post(select from the drop-down)
  • Description(select from the drop-down)
  • Session(Year)
  • Start Date(select from the Calendar)
  • Close Date(select from the Calendar)
  • Job Post Code
  • Show Status of Application to Candidates(Yes/No)
  • Show Screening Comments and Marks/Score of Application to Candidates(Yes/No)
  • Send email notification automatically on status change(Yes/No)
  • Fee Exemption due to the Previous Advertisement(Yes/No)
  • Can the Candidate apply under multiple categories from a single application(Yes/No)
  • The reference date for age calculation(select from the Calendar)
  • Previous Advertisement No.
  • Fix fee for all category or Individual fee for all category(Fix/Multiple)
  • Few uploads(mark Yes if required else mark NO):-
  • Upload for Academic Section
  • Upload for Present Employee Details
  • Upload for Research Publication
  • Upload for Invited Lectures
  • Upload for Teaching Experience
  • Upload of NOC
  • Upload for Research Project
  • Upload for Patents
  • U Awards
  • Upload for Research Experience
  • Upload for Research Articles
  • Upload for Research Guidance

Configure Post:

Admin can configure the post details before publishing it by clicking on the update button present on every section/block.

  • The update can be made in category wise vacancy and fees.

Publish:

Admin can publish the post details so that it can be visible in the front end for the applicant by clicking on the "publish" button and filling in the following details:-

  • Start Date(select from the calendar)
  • End Date(select from the calendar)
  • Remarks

Un-Publish: Admin

View Post:

Admin can view the entries/application submitted for each post by clicking on the "view" icon. From here the admin can compose mail or mark the application received for further process.

Compose Mail:

Admin can compose mail by clicking on the checkbox against the desired candidate and send the status of their application(selected/not selected) from here itself by selecting the application entries and clicking on the "Compose Mail" button and filling in few details:-

  • To
  • Choice(Select from the drop-down)
  • Subject
  • Text Body/Content

Mark for Entrance/Interview:

Admin can mark the application for an entrance exam or interview according to the university rule by clicking on the "Mark for Entrance/Interview" button.

Filter:

Admin can filter/sort the application by clicking on “alignment” icon.

Personalized grid setting:

Admin can configure/customize the grid setting by clicking on the “configure/wrench” icon.

Export:

Can even export the data in the form of (pdf, CSV, etc) as required by clicking on “click here to Export data” by clicking on the “export” icon.

MIS Report:

Admin can view/generate the MIS report according to the status selected. It helps the admin to check all applications directly by searching for their shortlisting status.

All Application

  • This section will contain all the applications submitted so far.
  • Here admin can see theapplication and filter it by post, department, etc.
  • It will show the admin all the application for a particular post and their status together.

View:

Admin can view the full application details by clicking on the view icon and can perform two actions:-

  • Start Screening
  • Update Status

Compose Mail:

Admin can compose mail and send the applicant the status of their application(selected/not selected) from here itself by selecting the application entries and clicking on the "Compose Mail" button and filling in few details:-

  • To
  • Choice(Select from the drop-down)
  • Subject
  • Text Body/Content

Candidate

Admin can view the candidate status in this section.

Reports

This section helps to generate and view all data at a glance at any time, get instant reports & can be able to make an authentic decision.

Report on Category Ration:

It helps to generate the category-wise report.

Report on Gender Ration:

It helps to generate the gender-wise report per advertisement. Admin can select the post according to the need.

Status Wise all Application:

It helps to generate the advertisement-wise status report.

Category Wise Distribution:

It helps to generate the Category Distribution for Each Advertisement.

Logins

There will be 1 types of the login:-

  • ‘teaching_recruitment_Admin’: who can configure the setting, view all the applications received, etc.

Procedures For Recruitment_Admin:

Step 1: Login as teaching_recruitment_Admin to view the dashboard.

Login screen

  • First, a login screen will appear where the user/admin has to fill the login credentials like username, password, and captcha.
  • After clicking "ok" a new screen will appear asking for OTP sent on your registered username.
  • Fill the OTP to login and proceed further.

Step 2: Click on the settings section to first configure the recruitment-related details.

Step 3: To understand how to configure the setting go to the "Settings".

Step 4: To understand how to add/view/update the advertisement go to the "Advertisement".

Step 5: To understand how to view/add/publish a post go to the "Post".

Step 6: To understand where to view all the application forms go to the "All Application".

Step 7: To understand how to generate different types of reports go to the "Reports".

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