Security Management System

Introduction#

The Security Management module helps to establish a place to protect the students, and university staff from all possible dangers, such as chemical, physical, or physiological, under all circumstances.

• It is necessary to recognize that the responsibility for safety and security does not solely rest on the shoulders of safety and security supervisors, but is rather a joint responsibility of all university staff.

• All university staff is to be informed of and trained in all aspects of prevention from incidents as it relates to their positions and work environment at the university.

• To provide a healthy and secure work environment within the university.

Dashboard#

Admin Dashboard#

Employee Dashboard#

Settings#

This section contains the configuration detail related to security. Only the admin of security can view and access it.

Facility Type#

In this field, we can define and configure the type of facility which will be available in each OU(University) for security purposes.

• View: Admin can view the details by clicking on “view” icon available in front of every entry.

• Add facility: Admin can add a new type of facility by clicking on the "Add Facility Type" button present on the top right side of the portal and fill in the required details:

• Facility Name

• Description (About the Facility)

• Status(Active/Inactive)

• Update: Admin can edit/update the details by clicking on the “edit” icon available.

• Submit: Admin can submit the added/updated details by clicking on the “edit” icon available.

Note: Once the Submit button is clicked changes cannot be done.

Incident Type#

In this field, we can define and configure the type of incident that can be reported by the employee/student/visitor of the university.

• View: Admin can view the details by clicking on “view” icon available in front of every entry.

• Add new Incident type: Admin can add a new type of incident by clicking on the "Add Incident Type" button present on the top right side of the portal and fill in the required details:

a) Incident Name

b) Description (About the Incident)

c) Status(Active/Inactive)

• Update: Admin can edit/update the details by clicking on the “update” icon available.

• Submit: Admin can submit the added/updated details by clicking on the “submit” icon available.

Note: Once the Submit button is clicked changes cannot be done.

Awareness Type#

In this field, we can define and configure the type of awareness program that can be conducted in the universities.

• View: Admin can view the details by clicking on “view” icon available in front of every entry.

• Add awareness type: Admin can add a new type of awareness program by clicking on the"Add Awareness Type" button present on the top right side of the portal and fill in the required details:-

a) Awareness Name

b) Description (About the Awareness Program)

c) Status(Active/Inactive)

• Update: Admin can edit/update the details by clicking on the “edit” icon available.

• Submit: Admin can submit the added/updated details by clicking on the “submit” icon available.

Note: Once the Submit button is clicked changes cannot be done.

University Helplines#

In this section, Admin can add and manage the university helpline numbers which will be visible to all the employee/student dashboard for emergency purposes or any help.

Add Helpline#

Admin can add a new helpline Number by clicking on the " Add Helpline" button present on the top right side of the portal and fill in the required details:

• Name

• Contact Authority

• Helpline Number

• Contact Number

• Email

• Address

• Description

• Status(Active/Inactive)

View#

Admin can view the details by clicking on the icon available in front of every entry.

Edit#

Admin can update/edit the details by clicking on “edit” icon.

Submit#

Admin can finally submit the helpline details after adding/editing by clicking on the Submit button.

Note: Once the Submit button is clicked changes cannot be done.

Safety and Security Guidelines#

In this section, we note down the procedure guidelines on how to maintain security/safety at one's end, how to react under any emergency, what all precautions could be taken, and other necessary information.

Add Guidelines#

Admin can add guidelines by clicking on the "Add Guidelines" button present on the top right side of the portal and fill in the required details:-

• Title of guidelines

• Guidelines For(choose from the dropdown)

• Description

• Helpline(choose from the dropdown)

• Status(Active/Inactive)

View#

Admin can view the details by clicking on “view” icon available in front of every entry.

Edit#

Admin can update/edit the details by clicking on “edit” icon.

Print#

Admin/employee/students can finally take the print of the guidelines by clicking on the “print” icon.

Security and Safety Facility In Organisational Unit#

Add Facility in Organisation#

Admin can configure security and safety facility organizational wise by clicking on the " Add Facility in Organisation" button present on the top right side of the portal and fill in the required details:

• OU Unit(Select from the drop-down)

• Facility

• Incharge Name

• Incharge Contact Number

• Incharge Email

• Remarks

• Status(Inactive/Active)

View#

Admin can view the details by clicking on “view” icon available in front of every entry.

Edit#

Admin can update/edit the details by clicking on “edit” icon.

Awareness Program#

In this section, admin can specify the guidelines of safety and security to university staff/students/visitors. It can be Anything like mock drills, campaigns, workshops, etc.

For Example guidelines for safety/security from fire is to know:

• How to respond to fire drills,

• Knowing the procedures of how to raise a fire alarm,

• Knowing how to use the fire fighting equipment available in the work environment,

• Knowing all emergency exit and entry points and the locations of emergency alarms, etc.

Add Awareness Program#

Admin can add awareness program by clicking on the " Add Awareness Program" button present on the top right side of the portal and fill in the required details:-

• Title

• OU Unit(Select from the drop-down)

• Awareness program Type(Select from the drop-down)

• Start Date(Select From Calendar)

• End Date(Select From Calendar)

• In-charged Name

• Organized By(Organiser Name)

• Description

• Number of Student Participated

• Number of Staff Participated

• Number of Teacher Participated

• Feedback/Outcomes

• Status(Inactive/Active)

View#

Admin can view the details by clicking on “edit” icon available in front of every entry and can add pictures for the notification/information by clicking the "Add Pictures" button present in the bottom right side of the portal.

Edit#

Admin can update/edit the details by clicking on “edit” icon.

Incident Report#

In this section, all the incidents reported by any staff/student are visible to the admin(as Security Admin login) but to the employee(as employee login) only those incidents are visible which is reported by himself/herself. Here:-

• Incident reports are reported/filed by the victim(employee).

• The immediate notification goes to the supervisor in charge.

• The status of whether the incident is resolved or pending is visible to the reporting person.

Admin:

Employee:

Add Incident#

An employee can add Incident occurred with him/her by clicking on the "Add Incident" button present on the top right side of the portal and fill in the required details:-

• OU Unit(Select from the drop-down)

• Incident Type(Select from the drop-down)

• Date & Time(When the incident occurred)

• Description(About the incident)

• Reporting Person Name(Victim Name)

• Reporting Person Contact(Victim Contact)

• Reporting Person Designation(Victim Designation)

View#

Employees can view the details by clicking on “view” icon available in front of every entry.

Edit#

Employees can update/edit the details by clicking on “edit” icon.

Add Resolution#

Once the incident is reported by the victim, it goes to the in-charge of the OU where the incident happened. After that actions are taken on that incident by clicking on “tick” icon and fill in the required details:

• Resolution(What action was taken)

• Resolution date(When the action was taken)

• Status(reported-by Default/Pending/Resolved)

This status will be reflected in the victim dashboard.

Annexure#

Roles#

Workflow Diagrams#

Activity Diagram#

Use Case Diagram#

External Resources#

📹 Module Training Video ⤤

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