Health Management System

Introduction#

Health Management refers to the comprehensive administration of healthcare facilities on campus or in colleges affiliated with the University. This module enables employees to visit affiliated hospitals, manage health memberships, book doctor appointments, receive digital prescriptions, and access medical records. It also supports efficient medical stock and dispensary management.

Dashboard#

Admin Dashboard#

The Admin Dashboard enables administrators to configure health management features including memberships, doctor appointments, prescriptions, medical stock, and dispensary operations. Admins can also manage employee records and memberships.

Employee Dashboard#

Employees can view health records, memberships, and available facilities.

Settings#

This section contains configuration options for the Health module.
Only users with the role health_admin can access this section.

Map Health Center Key#

Maps the health center key required to generate the list of health centers.

List of Health Center#

Displays all health centers mapped to the health center key.
Admins can view details using the View icon.

Types of Unit#

Defines health unit types.

• Add a new unit using Add Unit Type
• Fields include:
  • Type
  • Description
  • Status (Active/Inactive)
• Units can be viewed or edited until submitted

Note: Once submitted, only status can be updated.

Types of Membership#

Defines membership offerings.

• Add membership using Add Membership Type
• Fields include:
  1. Name
  2. Member Type (Employee/Student)
  3. Health Center
  4. Benefits
  5. Validity Type
  6. Validity Duration
  7. Status
  8. Fee Applicable

Note: Once submitted, only status updates are allowed.

Types of Facility#

Defines facilities offered under memberships.

• Add facility using Add Facility
• Fields include:
  1. Health Center
  2. Facility Name
  3. Description
  4. Status

Note: Changes are not allowed after submission.

List of Hospitals#

Manages hospitals affiliated with the University.

• Add hospitals using Add Hospital
• Fields include:
  1. Name
  2. Registration Number
  3. Affiliation
  4. Unit Type
  5. Contact Number
  6. Address
  7. Status
  8. Remarks

Details of Doctor#

Manages doctor details.

• Add doctors using Add Doctor Details
• Fields include:
  1. Doctor Type
  2. Visiting Hours
  3. Visiting Days
  4. Specialty
  5. Status

Bulk import is supported.

Doctor Specialty#

Manages doctor specialties.

• Add specialties using Add Specialty Type
• Fields include:
  1. Specialty
  2. Description
  3. Status

Appointment Control#

Configures appointment preferences.

• Set patient limits per slot
• Enable or disable online appointments
• Assign doctor preferences

Add Health Record Days#

Defines after how many days health records become visible to employees.

Subscribed Membership Only#

Restricts employees to viewing only their subscribed memberships.

Referral Templates#

Manages referral letter templates.

• Add templates using Add Another Template
• Fields include:
  1. Name
  2. Template Body
  3. Status

Membership Card Templates#

Manages membership card templates.

Medicine Brands#

Manages medicine brands.

• Supports bulk upload via Excel

Medicine Companies#

Manages medicine manufacturers.

Medicine Salts#

Manages medicine salts.

Medicine Stock Types#

Defines medicine stock categories.

Prescription Codes#

Defines prescription codes and dosage information.

Dispensary Control#

Controls dispensing permissions.

Prescription Control#

Controls prescription display settings.

Record#

Admins can monitor health records using filters such as membership number, health center, doctor, and record date.
Employees can view their records via their dashboard.

Add Record#

Admins can add records including prescriptions, facilities availed, and referrals.

Note: Records cannot be modified after submission.

Membership#

Employees can apply for memberships, and admins can assign memberships on their behalf.

Add Membership#

Admins can allocate memberships offline.

Subscribe#

Employees can enroll themselves.

Print Card#

Membership cards can be printed.

Cancel#

Active memberships cannot be modified once cancelled.

Map Employee Dependents with the Membership#

Admins can map dependents to memberships.

Add Dependents#

Fields include name, relation, gender, and date of birth.

Doctor Time#

Displays doctor availability by specialty.
Employees can book appointments accordingly.

Medical Stock#

Manages inventory across health centers.

• Supports bulk uploads
• Tracks expiry and critical thresholds

Prescription#

Manages medical prescriptions linked to health records.

Dispensary#

Manages dispensed medicines.

Details of Subscription#

Tracks paid membership subscriptions.

Logs#

Displays system activity logs.

Reports#

Available reports include:

1. Membership Type Report
2. Membership Report
3. Membership Subscription Report
4. Health Record Report
5. Membership Expiry Report
6. Membership Dependents Report

All reports support CSV and PDF export.

Annexure#

Roles#

Workflow Diagrams#

Activity Diagram#

Use Case Diagram#

External Resources#

📹 Module Training Video ⤤

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