ToT Management

Introduction#

ToT stands for Training of Trainers.

It is designed to develop and enhance the specific skills, abilities, and knowledge of university and HEI employees.

Employees may be nominated or may request participation in training opportunities to improve their job performance and remain up to date.

Objectives:

• Enhance employee competencies and productivity.
• Support professional growth within the organization.
• Provide exposure to new tools, technologies, and methodologies.

Prerequisites#

• Company & Training Information: Complete details of training providers must be recorded.
• Employee Records: Employees must be linked via the Employee Management module.

Dashboard#

The ToT Admin dashboard displays:

• Total Companies

• Total Trainings

• Total Participation

• Total Requests

Company Users see only training opportunities.

Employees can:

• View participation

• Request and apply for trainings

Company Login#

Company Profile Creation#

Steps:

1. Company HR logs in using the tot_company role.

2. Click Create Your Company Profile and fill in:

   • Company name, description, and culture

   • Head office address

   • Website

   • HR contact name, email, and phone

View/Edit Profile#

• Use the View and Edit icons to manage profile information.

Add Training Opportunities#

Companies may post seminars or hands-on training sessions. Fields include:

• Topic

• Description

• Dates & Time

• Type (Seminar/Hands-on Training)

Participation Section#

• Employee responses to training opportunities are reflected here.

Admin Login#

Admin actions include:

• Approve/publish company profiles

• Publish training opportunities

• Approve employee training requests

• Track participation records

Opportunities#

Only admins can publish company-submitted opportunities.

Update Status#

Click the Edit icon and select:

• Publish

• Disable/Delete

Once published, edits are restricted.

Request#

Employees can raise training requests.

Update Status#

Admin can approve, disable, or delete requests using the Update option.

Participation#

Shows training applications submitted by employees.

Update Status#

Admin can approve or reject with remarks.

User (Employee)#

Actions#

• Apply for visible training opportunities

• Raise a training request if none are suitable

Apply to Opportunities#

• Click Apply and add remarks

• Submit the application

Raise Request#

Click Add Request for Training and fill in:

• Topic, description

• Duration type & period

• Audience type (Teaching/Non-Teaching)

• Date

Use View, Edit, and Submit as needed.

Annexure#

Roles#

Glossary#

Frequently Asked Questions (FAQs)#

Q1: Who can request the training?#

A: Any employee can request training. Admin may approve/reject based on relevance.

Q2: Are there settings for the ToT module?#

A: No specific settings are required.

Q3: What is a TOT Company?#

A: A company with the tot_company role allowed to create a profile and add training.

Q4: Why are guest accounts used?#

A: External companies are not part of the university system, hence guest accounts are needed.

Q5: How to add an outside company?#

A: Module Admin must create a guest user and assign the tot_company role.

Q6: What is Mark Attendance?#

A: Admin records whether an employee attended a training. Mark Yes or No accordingly.

External Resources#

📹 Module Training Video ⤤

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