Core Modules

About the module#

The Core Module, also known as the base module, allows the HEI to configure the organizational structure according to their specific needs. This includes:

• Campuses
• Schools
• Faculties
• Departments
• Cells
• Branches
• Affiliated Colleges and their respective departments

The Core Module helps customize access levels for other modules based on the organizational structure.

Sections in the Core Module#

1. Information
2. Organizational Units Type
3. Organizational Units
4. Designations
5. Email Templates
6. Settings

Information#

The Information section allows updating the organization’s profile. It contains:

• General Details
• Address
• Social Media
• Recognition Linkages

Steps to Update Information#

1. Log in with credentials provided by the SAMARTH team.
2. Navigate to the left-hand side menu.
3. Click on Administration Package.
   • Select Core Module.
4. Click on Information in the Core Module card.
5. Click on the Edit Profile button in the top-right corner.
6. Update each section as needed.

General Details#

The following details should be added:

• Name of the Organization
• Organization Name in Hindi/Other Languages
• Organization Short Code
• Head of the Organization
• Contact Information
• Logo (formats: jpg, jpeg, png; max size: 512 KB)
• Act/Legislature Documents
• Vision, Mission, and Specialization
• Primary Funding Body
• Type and Year of Establishment
• Official URL

Address#

Contact information to be added:

• Country
• State
• City
• Street
• Pincode
• Geo-coordinates

Social Media#

Provide social media links, if available:

• Twitter
• Facebook
• LinkedIn
• YouTube

Recognition Linkages#

Add details about recognitions, such as:

• UGC
• NAAC
• NIRF
• AICTE
• NAD
• AISHE

Organizational Units Type#

Organizational Unit Types allow the creation of various unit categories such as faculties, branches, schools, etc.

Predefined Organizational Unit Types#

• Campus
• Faculty
• Department
• Library
• Hostel
• Administration
• School

Steps to Add an Organizational Unit Type#

1. Go to the Core Module in the Administration Package.
2. Click on Organization Unit Types.
3. Click Add Organizational Unit Type.
4. Add details such as Title, Parent Unit, Category (Administrative/Academic), and OU Type (e.g., Campus, Faculty, Library).
5. Mark the status as Published/Draft/Pending.
6. Click Save.

Organizational Units#

This section lists all organizational units added for HEIs, such as departments, faculties, and colleges.

Adding Organizational Units#

Single Unit#

1. Log in to the portal.
2. Navigate to Core Module > Organization Units.
3. Click Add Organization Unit and fill in details:
   • General Details (e.g., Name, Parent Unit, Affiliation Type)
   • Accreditation (e.g., NAAC, NIRF, AISHE details)
   • Address (e.g., Country, State, City)
   • Contact Details (e.g., Email, Phone)
   • Other Details (e.g., Status, OU Category)
4. Click Save.

Bulk Upload#

1. Click Bulk OU Import.
2. Download the Excel format and add organizational details.
3. Upload the file and ensure all mandatory fields are filled.

Designations#

Designations define the roles within the HEI, categorized into:

1. Post: Specific posts like Professor, Registrar, etc.
2. Assignment: Tasks or responsibilities like HOD, Dean.

Fields to Fill for Designations#

• Name: Designation name (e.g., Professor, Registrar).
• Employee Category: Teaching or Non-Teaching.
• Type: Post or Assignment.
• Occupancy: Single or Multiple.
• Status: Active or Inactive.
• Roles: Assign roles to designations.
• Description: Optional description.

Annexures#

Link to External Resources :

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