DU Admission Admin Guide

Introduction#

• Delhi University offers admission to UG Merit Based Courses.

• Applicants need to register themselves for admission (merit-based or entrance-based) by filling an online form available on the DU website.

• Once the registration process is closed, all the applications are visible to the admin for further action.

• This document covers only the UG admission approval process i.e.

  • Create user credentials for different college accounts

  • Viewing all application

  • Search application by various filters

  • Verify the details of the application

  • Change the status of the application accordingly, etc.

Note:-

• This document lets you understand how to proceed with the application received.

• All Colleges will have different “Principal” role Credentials.

• Applications are processed Course wise(UG) for a particular College.

• All the users should update their passwords regularly to maintain security.

• It is strongly recommended not to share the user credentials with anyone to maintain confidentiality.

So let’s start!

Procedures#

When logged in as a Principal:#

Following are the steps to be followed by the User with the “Principal” role:-

• Login: If the user wants to login into the portal then follow the given steps:-

  Step 1: Go to the URL:- https://admissionadmin.du.ac.in

  Step 2: Login as a user with Principal user credentials of the desired college. i.e. by entering:-

  • Username

  • Password

    Step 3: A Dashboard will appear which consist of following sections:-

    Sections	Action
    Admission	View
    Cours Admission	View/Update
    ECA Administration	View
    Sports Administration	View/Update
    Cutoff Administration	View/Update
    Manage College users	View User
    Reports	Check
    Download Registration Data	Click to Download
    Programme Wise Suggestive Cutoff	View
    Course Eligibility Criteria Tool	Calculate

    Click on any of the section according to the need

• Manage College Users:

  If the user wants to manage or create different accounts then follow the given steps:-

  Step 1: Login as a user with Principal user credentials of the desired college.

  Step 2: Click on the “view user” button of the “Manage College User” section.

  Step 3: A dashboard will appear which contains the list of all available accounts.

  Step 4: Click on the “Create User” button present on the top right side of the portal to add a new account by filling in the required details:-

  • Name: Please enter User Name.

  • Email: Please enter your official email address which will be used for all official communication.

  • Password: Please choose a password. While choosing your password, please note that your password is alphanumeric and between 8to 16 characters long.

  • Confirm Password: Enter your password again for confirmation.

  • Department: Select the type of account(Department/Admission Convenor/Verify Certificate)

  • Mobile: Please enter your office phone number which will be used for all official communication.

  • Email Verified(Yes/No)

  • Status(Active/Inactive)

    Step 5: A user can also update any account and reset the password by clicking on the respective buttons.

    Note:-

  • There are 3 types of logins created by a user with a “principal” role for a college:-

    • Department - Multiple roles for multiple courses (Example:- B.Com, B.A, etc.)

    • Admission Convenor

    • Verify Certificate

• View all applications:

  If the user wants to view all the application and perform action then follow the given steps:-

  Step 1: Login as a user with Principal user credentials of the desired college.

  Step 2: Click on the “view” button of the “Admission” section. This Section manages college admission for 2020-2021.

  Step 3: A dashboard will appear which contains the list of all available courses.

  Select any of the given courses as required.

  Step 4: By clicking on the “All Courses” button a user can view all the applications in all the courses except for “New application”.

  Step 5: A screen will appear which contains all applications received in the particular selected course. That screen also contains some filters to make the search for any specific application easy. Apply given filters(if required) to search for a particular application.

• Action on application:

  Step 1: View the application by clicking on the required application form number and perform the following actions according to the need:-

  • View the uploaded documents, certificates.

  • View the following details and verify accordingly:-

    • Personal Details

    • Academic Details

    • Sports Details

    • ECA Details

    • View CBSE Marksheet(if suppose candidate has done his/her 12th with CBSE Board then its certificate can be visible through “Digi locker” i.e. approved by Controller of Examination given that candidate has entered correct roll number and year of passing)

  • Submit the actions on Application by filling following field details:-

    • Select Admission Criteria(Select from the drop-down menu)

      Users can change the criteria according to the admission guidelines and eligibility. For Example:- If an Unreserved student of the PWD category has applied, college can choose in which admission category according to University guidelines to grant admission to applicant .

    • Change status of the Applicant’s Application(Select from drop down menu). Mark the status as:-

      • Certificate Verified- when the respective user verifies the correctness of all the submitted/uploaded certificates.

      • Pending Document Verification- when the respective user has not completed the process of verification of all the submitted/uploaded documents.

      • Document Verified- when the respective user verifies the correctness of all the submitted/uploaded documents.

      • Application Rejected- when the respective user rejects the received application due to any reason which can be specified in the remarks section.

      • Verified by Convenor- when the respective user verifies all the above details and gives conformation.

      • Application Withdrawn- when the candidate withdraws his/her application due to any reason..

      • Application on hold- when the respective user puts the application on hold due to any reason which can be specified in the remarks section.

      • Approved by Principal- when the respective user verifies all the above details and gives confirmation and payment link is enabled on the student dashboard.

    • Others- for any other reason.

      • Specify Status

    • Would you like to charge fee of the applicant(Yes/No)

      • Course fee to be paid by the applicant

    • Calculated percentage according to course admission criteria

    • Would you like to provide percentage relaxation/benefits to the applicant(Yes/No)

    • Roll Number(Optional)

    • College Internal Remarks(not visible to Candidate)

    • Remarks for Student(visible to Candidate)

  • The User can go back to the List by clicking on the “Go to List” button.

    Note:-

    • “View CBSE Marksheet” option will be visible only for CBSE Board 12th Results.

    • Users can reset the applied actions on Application by clicking on the “reset” button.

    • “Calculated percentage according to course admission criteria” fields details become non-mandatory in case the status is opted as “Certificate verified” or “Application Rejected”.

    • All the status is available to this user.

    • Always follow the Admission guidelines defined by the university for any processing.

• Filter:

  • Filters help in the navigation through application easily.

  • A user can apply filter to view all the application and perform action in three ways:-

    • Filters as status of the application by clicking on the button present at the top section of the portal - one filter at a time.

    • Filters as a drop down at the middle section of the portal where users can reset it - single/multiple filter

    • Filters as a textbox and drop in the front row of the applications table given - single/multiple filter

    Note:-

    • Click on Applicant’s Form Number to process applications

    • Scroll Left to Right to view all columns.

    • Use Filter in the top row to filter data.

    • To find cancellation applications, find the “Cancelled” column.

  • To apply filter using first method i.e. status buttons then follow the given steps:-

    Step 1: Click on button of any of the given filters i.e.

    • All - the table will contain all the applications of any type.

    • New Applications - the table will contain only the new applications.

    • Certificate Verified - the table will contain only those applications whose status is marked as Certificate Verified .

    • Pending Document Verification - the table will contain only those applications whose status is marked as Pending Document Verification.

    • Document Verified* - the table will contain only those applications whose status is marked as Document Verified.

    • Application Rejected* - the table will contain only those applications whose status is marked as Application Rejected.

    • Application Withdrawn* - the table will contain only those applications whose status is marked as Application Withdrawn.

    • Verified by Convenor* - the table will contain only those applications whose status is marked as Verified by Convenor.

    • Approved by Principal* - the table will contain only those applications whose status is marked as Approved by Principal.

    • Payment Done - the table will contain only those applications whose status is marked as Payment Done..

    • Admission Cancelled - the table will contain only those applications whose status is marked as Admission Cancelled.

    Step 2: View the application and perform the desired action.

    • To apply filter using second method i.e. dropdowns then follow the given steps:-

    Step 1: Enter the input in the field either by selecting from drop down menu or manually i.e.

    • Type(Select from dropdown menu)

    • Minimum %(Suggestive %)

    • Maximum %(Suggestive %)

    • Status(Select from dropdown menu)

    • Student Category(Select from dropdown menu) - As mentioned by student while filling the registration form.

    • Kashmiri Migrant(Select from dropdown menu)- As mentioned by student while filling the registration form

    • PWD Category(Select from dropdown menu)- As mentioned by student while filling the registration form

    • Minority(Select from dropdown menu)- As mentioned by student while filling the registration form

    Step 2: Click on the “Search” button.

    Step 3: View the application and perform the desired action.

    Note:-

    • Users can apply single filter or multiple filter together according to the use.

    • Users have to reset the filter by clicking on the “Reset” button to come out from any applied filter mode.

    • To apply filter using third method i.e. from top row of the table then follow the given steps:-

    Step 1: Enter the input in the field either by selecting from the drop down menu or manually i.e.

    • Reference Number(Reference number of the form)

    • Form Number(Form number of the Candidate to view his/her complete application details )

    • Name(Name of the Candidate)

    • Application Status(Select from Drop down menu)

    • Application Criteria(Select from Drop down menu)

    • Category(Select from Drop down menu)

    • Cutoff(Select from Drop down menu)

    • Suggestive Percent (System automatically aggregate/calculate admission percentage on the basis of DU eligibility criteria mentioned in the system)

    For Example: A college decides the cutoff as 90% marks in a particular course lets say B.A.(Economics) and supposed eligibility says the candidate should have studied “Statistics” as one of the subjects. Now any candidate can apply for it even if he has not studied it. So the system will ask to enter the number in the “Statistic” subject while registration and generate a suggestive percentage. Now the college can check on their own if the calculation is done correctly by clicking on the “suggestive percent value”.

    • Suggestive Reason

    • Average Best 4(Average percentage of best 4 subjects)

    • Average Best 5(Average percentage of best 5 subjects)

    • Gender(Select from Drop down menu)

    • Approved on

    • Document Verified(Select from Drop down menu)

    • Fee Concession given(Select from Drop down menu)

    • Course Fee

    • Payment Status(Select from Drop down menu)

    • Payment Date(Select from Drop down menu)

    • Kashmiri Migrant (Select from Drop down menu)

    • PWD Category(Select from Drop down menu)

    • Minority(Select from Drop down menu)

    • CW Category(Select from Drop down menu)

    • Ward Quota(Select from Drop down menu)

    • Mobile

    • Admission Percentage

    • Relaxation(Select from Drop down menu)

    • Relaxation Percentage

    • Total Admission Percentage

    • Sports/ECA/CW Lists(Select from Drop down menu)

    • College Internal Remarks

    • Remarks for Student

    • Cancelled on

    • Cancelled(Select from Drop down menu)

    • Roll Number

      Step 2: View the application and perform the desired action.

      Note:-

    • Users can apply single filter or multiple filter together according to the use.

    • Users have to select the “tick” icon or “Blank” option in the dropdown menu or remove the input used in the textbox to create the filter to come out from any applied filter mode.

• Bulk Status Update:

  A user can update the status of application in four ways:-

  a. Individually by clicking on the application form number and then going to the field “Change status of the Applicant’s Application” by selecting from the dropdown menu present in the left side of the portal.

  b. Individually by clicking on the checkbox present in the left side of each application entry in the table.

  c. In bulk for more than 1 application by clicking on the checkbox present in the left side of each application entry in the table.

  d. In bulk for all applications by clicking on the checkbox present at the top left side of the table.

  For above points (b, c, d), users need to click on the check box accordingly and then click on the “Update Status” button present above the table at the right side of the portal.

When logged in as a Department User:#

Following are the steps to be followed by the User with the “Department” role:-

• Login:

  If the user wants to login into the portal then follow the given steps:-

  Step 1: Goto the URL:- admissionadmin.du.ac.in

  Step 2: Login as a user with “Department” user credentials of a desired college. i.e. by entering:-

  1. Username

  2. Password

  Step 3: A Dashboard will appear which consist of following sections:-

  1. View Application

  2. Sports Admissions

  3. ECA Admissions

• Action on application:

  If the user wants to view all the application and perform action then follow the given steps:-

  Step 1: Login as a user with “Department” user credentials of a desired college.

  Step 2: Click on the “view application” button of the “View Application” section.

  Step 3: A dashboard will appear which lists all the applications received in that particular course.

  Select any of the received applications as required. To understand the process, refer to “Action on application”.

  Note:-

  • Only 4 Status are available for this user in the drop down of “Change status of the Applicant’s Application” field i.e.:-

    • Certificate Verified

    • Pending Document Verification

    • Document Verified

    • Application Rejected

• Filter:

  To understand the procedure to apply filters, please refer to “Filter Process”.

• Bulk Status Update:

  To understand the procedure to apply filters, please refer to “Bulk Status Update”.

When logged in as a Admission Convenor User:#

Following are the steps to be followed by the User with the “Admission Convenor” role:-

• 2.3.1. Login:

  If the user wants to login into the portal then follow the given steps:-

  Step 1: Goto the URL:- admissionadmin.du.ac.in

  Step 2: Login as a user with “Admission Convenor” user credentials of a desired college. i.e. by entering:-

  1. Username

  2. Password

  Step 3: A Dashboard will appear which consist of only one sections i.e. Admission

• 2.3.2. Action on application:

  If the user wants to view all the application and perform action then follow the given steps:-

  Step 1: Login as a user with “Admission Convenor” user credentials of a desired college.

  Step 2: Click on the “view” button of the “Admission” section.

  Step 3: A dashboard will appear which lists all the applications received in that particular course.

  Select any of the received applications as required. To understand the process, refer to “Action on application”.

  Note:-

  • Only 5 Status are available for this user in the drop down of “Change status of the Applicant’s Application” field i.e.:-

    • Certificate Verified

    • Pending Document Verification

    • Document Verified

    • Application Rejected

    • Verified by Convenor

• Filter:

  To understand the procedure to apply filters, please refer to “Filter Process”.

• Bulk Status Update:

  To understand the procedure to apply filters, please refer to “Bulk Status Update”

When logged in as a Verify Certificate User:#

Following are the steps to be followed by the User with the “Verify Certificate” role:-

• Login:

  If the user wants to login into the portal then follow the given steps:-

  Step 1: Goto the URL:- admissionadmin.du.ac.in

  Step 2: Login as a user with “Verify Certificate” user credentials of a desired college. i.e. by entering:-

  • Username

  • Password

    Step 3: A Dashboard will appear which consist of only one sections i.e. Admission.

• Action on application:

  If the user wants to view all the application and perform action then follow the given steps:-

  Step 1: Login as a user with “Verify Certificate” user credentials of a desired college.

  Step 2: Click on the “view” button of the “Admission” section.

  Step 3: A dashboard will appear which lists all the applications received in that particular course.

  Select any of the received applications as required. To understand the process, refer to “Action on application”.

  Note:-

  • Only 5 Status are available for this user in the drop down of “Change status of the Applicant’s Application” field i.e.:-

    • Certificate Verified

    • Pending Document Verification

    • Application Rejected

• Filter:

  To understand the procedure to apply filters, please refer to “Filter Process”.

• Bulk Status Update:

  To understand the procedure to apply filters, please refer to “Bulk Status Update”.

  Select any of the received applications as required.

Reports#

A user with a “Principal” role can check the report generated by the system by clicking on the “Check” button present in the Report section. This report specifies the Course wise total seat Vs Admission.

Annexure#

Roles in DU UG Admission(College portal)

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