Admission Admin guide

Admission Portal Configuration Guide (2026–27)#

1. Pre-launch Readiness Check#

Verify all critical items are in place before configuring anything.

Confirm these four items before going further. If any are missing, complete that section first:

• Registration dates are set
• Program eligibility criteria added
• Basic fees configured
• Portal content updated (Introduction, Prospectus, Contact, Help)

TIP
Keep the student portal open in a separate browser tab throughout setup; you can instantly verify each change as you make it.

2. Public Notices#

Candidate portal has public notices section which can be configured to show all the announcements.

Steps#

2.1 Go to Notifications → Add Notification

2.2 Fill in the title and description. Attach a file or URL if needed.

2.3 Set status to Published. For critical announcements, enable the Featured flag — these appear prominently at the top of the portal.

Checklist#

• At least one notice is visible on the student portal
• The important notices can be marked as Featured

3. Portal Content#

Introduction, prospectus, registration instructions can be configured in this section.

Navigate to Settings → Portal Management for all items below.

3.1 Institution Introduction#

• Go to Portal Content
• Find Admission_intro
• Enter the content to be displayed
• Save changes

Output#

3.2 Prospectus#

• Go to Portal Content
• Find prospectus_link
• Add the URL in the content and save changes

Output#

The prospectus will be updated in the following places.

3.3 Registration Deadline#

• Go to Settings
• Navigate to Utilities
• Scroll to the bottom of the page
• Click on Configure Registration Date to set the registration deadline

Output#

3.4 Instructions & Registration Content#

Located under Site Configuration

Includes:

• Registration instructions
• Form declarations

✔️ Check: Are the instructions clear and complete?

Output#

Checklist#

• Introduction displays correctly under the institution name
• Prospectus link opens correctly
• Registration instructions are clear and complete

4. Contact & Support Details#

Contact Us, Footer, and “Need Assistance” section

4.1 Contact Us (Address, Email, Phone Number)#

• Go to Admin Portal → Portal Content
• Click on support_address
• Update the HEI address

Output#

4.2 Contact Us (Footer)#

• Go to Portal Content
• Find contact_us_address
• Enter the address in the content
• Click on Update

Output#

4.3 Need Assistance#

This information is fetched from the Information page (Under the Base Module).

To edit:

• Go to the Home Page → Base → Core Module → Information, and update the contact number and email ID

Output#

Checklist#

• Correct email is shown (Admissions or Registrar, as appropriate)
• Contact details are visible on the “Contact Us” page
• Footer contact details are correct
• “Need Assistance” matches the main contact details

5. Help Center & FAQs#

Reduce repetitive support queries before launch

Steps#

• Go to Setup FAQs
• Click Create New
• Add:
  • Question
  • Solution
  • Category (optional)
  • Status = Active

Common FAQs#

• How to apply?
• What documents are required?
• How to pay fees?
• What are the eligibility criteria?
• How to check application status?

Checklist#

• Common student questions are answered in the FAQs section

6. Fee Configuration#

Map fee heads to programs — verify values carefully

IMPORTANT
This is a sensitive section. Double-check all values before going live.

Steps#

• Click on the Programme Registration/Recurring Fee to configure the category wise(if applicable) registration fee of the programme.
• Select the eligible programme & applicant category and add its registration/recurring fee as mentioned in the admission prospectus.

Fee Types#

• Registration Fee: One-time fee
• Recurring Fee: Variable/subsequent fee

If fees are not updating after saving, append site/flush to the candidate portal URL and refresh the page

Checklist#

• All programs are mapped to fee heads
• Fee values are correct and visible on the student portal

7. Program Configuration#

Admission criteria controls what students see during application

Criteria Settings#

Checklist#

• The correct admission criteria is selected for each program

8. Student View — End-to-End Check#

Open the student portal and verify each item

Walk through the portal exactly as a student would.

Verify#

• Public notices are visible
• Programs and eligibility criteria are correct
• Prospectus opens correctly
• Contact details are accurate
• FAQs are accessible and helpful
• Programs are open for application as configured
• Category-wise application fee is correct
• PDF output displays properly (photo issue is a known bug)

⚠️ Known Issues#

Final Go-Live Checklist#

Content#

• All portal content reviewed (Introduction, Prospectus, Instructions)
• FAQs added and active
• Contact details are correct across all locations

Configuration#

• Fees configured and all programs mapped
• Program admission criteria verified
• Registration dates set

Verification#

• End-to-end student journey tested
• PDF output reviewed
• Public notices are visible and the Featured notice is set

✅ All items checked? Your portal is ready to go live.

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