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1.Introduction

  • This module provides placement and internship to students.
  • This system will handle the information of students, companies, TPO(Training and placement officer).


Companies, it will do the following:

  • It will collect information from companies who want to recruit students for internship or placement,
  • Make their hiring schedules.
  • Record of students placed in each session or season.
  • Companies can also post their job/internship on the portal inactive season and can see how many applications have arrived for that job/internship.
  • TPO can monitor all the drive activities(From job posting to recruitment) from a single window. 


For Student, it will do the following: 

  • Quicker placements.
  • Better remuneration packages.
  • Large choice of job opportunities.
  • Build a career in the area of prominent skills, interests.
  • Job alerts.


For TPO it helps in:

  • Manage the student's profiles.
  • Monitor company's profile
  • Monitor placement opportunity.
  • Placement Directory.
  • Work as a silent placement officer.
  • Reduced cost of placement initiatives.
  • Greater student satisfaction.


2. Dashboard

2.1. Admin dashboard


2.2. Department dashboard



2.3. Company dashboard

3. Settings


This section contains the configuration detail related to the Training and placement module.
Only the admin with the rights of Training_Admin can view and access it.

3.1. OU Mapping

In this field, we can define and map different OU's i.e. who is the parent OU and what is/are its child units. This is done to club/group different small departments(No. of students)into one main big department(No. of students).

Admin can view the details by clicking on icon available in front of every entry.

  • Admin can edit/update the details by clicking on the icon available.



  • Admin can map OU by clicking on the "Add Organization Mapping" button present on the top right side of the portal and fill in the required details:-
  1. Parent Unit(Choose from the dropdown)
  2. Child Unit(Choose from the dropdown)






3.2. Placement Season

In this field, we can define and configure the season for placement. For example- June-July season, Nov-Dec season, etc.


  • Admin can view the details by clicking on icon available in front of every entry.
  • Admin can edit/update the details by clicking on the icon available.




  • Admin can add a new season by clicking on the "Add Placement Season" button present on the top right side of the portal and fill in the required details:-
  1. Code(Code of the season)
  2. Name(Name of the season)
  3. Fee Applicable for Company(mark yes if fee needs to be taken for that season driveby the company).
  4. Fee Applicable for Student(mark yes if fee needs to be taken for that season driveby the student. For internship example).
  5. Status(Active/Inactive)



4. Company

Admin can monitor company profile i.e. edit and view the existing profile added by the company itself through Training_company login.
 

4.1. Create a Company Profile

When Company HR logins with Training_company role he/she can create his/her company profile by clicking on the "Create Your Company Profile" button present on the top right side of the portal and fill in the required details:-

  1. Company Name(Name of the company)

  2. Company Details(Details related to company like what this company is about, its culture, it's working environment, when it was established, timings, or any other details.)

  3. Company Head Office(Head office of the company - name & address)

  4. Company Website

  5. Company HR Name(name of the contact person who will conduct the recruitment)

  6. Company HR Contact

  7. Company HR Email

4.2. View

Admin/Company HR can view the details by clicking on icon available in front of every entry.

4.3. Edit

Admin/Company HR can update/edit the details by clicking on icon.





5. Company Season

5.1. Apply for Training Season

Companies can apply in the active season by clicking on the "Apply" button present on the top right side of the screen and choose the season from the dropdown.


 

5.2. View

Admin/Company HR can view the details by clicking on icon available in front of every entry.

5.3. Pay

Company HR can pay the fee by clicking on icon to post the advertisement and conduct a recruitment drive on the campus. It totally depends on the Campus(TPO) if they want to charge a fee for the recruitment drive.


Note

The company cannot post the Job in opportunities section without selecting/opting for any season.

6. Student Application

This section has information about the applicants who have applied in the available options for the active and published opportunity. The "Hiring Status" can be checked and updated from the same page itself.

6.1. Update Hiring Status

Admin(TPO)/ Department_Admin can update the hiring status for the students either individually or in the bulk process by clicking on the "update hiring status" button present on the top right side of the screen.


6.2. View

Admin(TPO)/ Department_Admin can view the details by clicking on the icon available in front of every entry.


7. Opportunities

This section specifies all the opportunities(Placement/internship) for the students. Companies can post their job in this section and students can apply for the job from this section. It is a Job pool for students where they are given opportunities to register for any job according to their eligibility.

7.1. Add Opportunities

Companies can add job post by clicking on the "Add Internship Placement Openings" button present on the top right side of the screen and fill in the following details:-

  1. Title

  2. Opportunity(Internship/Placement)

  3. Description

  4. Essential Qualification(Discipline/level/course)

  5. Qualification Name

  6. Desired Qualification

  7. Eligibility

  8. Skill Set

  9. Designation

  10. CTC and breakup

  11. Experience(Choose From Dropdown)

  12. Season(Choose From Dropdown)

  13. Opportunity type(Full time/Part-Time)

  14. Process(On-Campus/Off-Campus)

  15. Selection criteria

  16. Opening and Closing Date

  17. Written Test(Yes/No)

  18. Interview(Yes/No)

  19. Group Discussion(Yes/No)

  20. Category

  21. Venue

  22. Vacancies

  23. Location

  24. Search Keywords(will be used to search the job titles by the name mentioned in this field and also the jobs that have those keywords in them)

  25. Terms and condition

  26. Additional documents

  27. Show Post(Yes/No)

  28. Status(Active/Inactive)

 






7.2. View Internship/Placement

Admin/Student/Company can view the details of the job posted by company HR by clicking on icon available in front of every entry.

7.3. View Applicants

Admin/Company view the details of the applicants who have applied for the job by clicking on icon available in front of every entry.


7.4. Update

Company HR can update/edit the details before publishing by clicking on the update button.

7.5. Publish

Company HR can finally publish the job openings added by him/her after updating(If any) by clicking on the Publish button.

 


8. Reports

This section helps to generate and view all data at a glance at any time, get instant reports & can be able to take an authentic decision.

8.1. Season Report

 It helps to generate the season-wise report.


8.2. Company Report

 It helps to generate a Company-wise report.

8.3. Job Report

It helps to generate Job wise report.

8.4. Organizational Unit Report

It helps to generate OU wise report.

 

8.5. Gender Report

 It helps to generate the gender-wise report.

8.6. Category Report

It helps to generate a Category-wise report.

 


9. Annexure

9.1. Roles

S.No.Role NameDescription
1training_adminCan configure the setting, monitor student profile & company profile, monitor Opportunities, map OU's, and generate reports.
2training_admin_viewSame role as Training_Admin but with viewing rights only.
3training_companyCan post the job(Placement/Internship) for the recruitment drive.
4training_deptCan monitor the opportunities posted by the company and can keep track of how many students have been recruited by the companies.
5studentCan apply for the job.



9.2. Workflow Diagrams

9.2.1. Activity Diagram



9.2.1. Use Case Diagram


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