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1. Introduction


  • ToT stands for Training of Trainers.
  • It aims to train and develop specific skills, abilities, and knowledge to an employee.
  • Universities can ask employees to participate in the opportunities posted/requested in order to improve/increase their current performance.
  • The following objectives can be achieved through this module:
    • Develop the competencies of employees and improve their performance.
    • Help employees to grow within an organization.
    • Gain skills, learning, stay updated with new technologies/concepts, etc.


2. Dashboard

2.1. TOT_Admin


2.2. TOT_User(Employees)


2.3. TOT_Company

3. Company Login

Following are the steps which Company(HR) will perform to create its profile and add opportunity in Samarth TOT module:-

Step 1:- Company(HR) Logs in and creates its profile.

Step 2:- Company(HR) put Opportunities


3.1. Company Profile

  • For Company Login Module Admin will create a guest user account to add company and will give a 'tot_company' to the user.

 

3.1.1. Create a Company Profile

When Company HR logins with 'tot_company' role he/she can create his/her company profile by clicking on the "Create Your Company Profile" button present on the top right side of the portal and fill in the required details:

  1. Company Name(Name of the company)
  2. Company Details(Details related to the company like what this company is about, its culture, it's working environment, when it was established, timings, or any other details.)
  3. Company Head Office(Head office of the company - name & address)
  4. Company Website
  5. Company HR Name(name of the contact person who will conduct the recruitment)
  6. Company HR Contact
  7. Company HR Email

3.1.2. View

Admin/Company HR can view the details by clicking on icon available in front of every entry.

3.1.3. Edit

Admin/Company HR can update/edit the details by clicking on icon.


3.2. Opportunity

  • Opportunity can be posted by Company through company login.
  • Presently this module is for training (seminar/hands-on training) of employees.
  • This section specifies all the opportunities(Seminars/hands-on training) for the employees. Companies can post their training/seminars details in this section and employees can apply/participate in the training/seminars from this section.

3.2.1. Add Training Opportunities

Companies can add (Seminars/hands-on training) by clicking on "Add Training Opportunities" button present on the top right side of the screen and fill in the following details:-

  1. Topic
  2. Description
  3. From Date(Select from the Calendar)
  4. To Date(Select from the Calendar)
  5. From time
  6. To Time
  7. Type(Seminars/hands-on training)




3.2.2 View

The company can view the details by clicking on icon available in front of every entry.


3.2.3. Update

Company HR can update/edit the details before publishing by clicking on the update button.

3.3. Participation

When any Employee participates in the Opportunity posted by the Company, then those employee details are reflected in this section.

4. Admin Login

  • Following are the steps which Admin will perform to monitor the Company profile, manage opportunities, cater request in the Samarth TOT module:
    • Step 1:- "publish" the opportunity
    • Step 2:- "publish" the Request
    • Step 3:- "publish" the Participation
  • The following action can be performed by admin:
    • View/Monitor all the company profiles.
    • Manage the opportunities posted by updating the required status.
    • Manage the requests generated by employees by updating the required status.
    • Allow the participation of employees for training /seminars by updating the required status.


4.1. Opportunities

  • Only the admin with the "tot_admin" role can Update the status of the opportunities posted by the company as "Published" to make it visible to other employees so that they can participate accordingly.

 

4.1.1. Update status

To update the status click on the icon present in front of each entry. Admin can select required action from the dropdown along with the remarks.


Once the opportunity gets published, Admin/Company cannot make any updates.


4.1.2. Update status(after publishing)

To update the status as disabled/delete click on the icon present in front of each entry. Admin can select required action from the dropdown along with the remarks.


4.2. Request

When users(employees) request for some training not mentioned in the opportunity it appears in this section.

4.2.1. Update status

To update the status click on the icon present in front of each entry. Admin can select required action from the dropdown along with the remarks.

4.2.2. Update status(after publishing)

To update the status as disabled/delete click on the icon present in front of each entry. Admin can select required action from the dropdown along with the remarks.



4.3. Participation

When users(employees) request to participate in some training mentioned in the opportunity it appears in this section.


4.3.1. Update status

 To update the status click on the icon present in front of each entry. Admin can select required action from the dropdown along with the remarks.

4.3.2. Update status(after publishing)

To update the status as disabled/delete click on the icon present in front of each entry. Admin can select required action from the dropdown along with the remarks.


5. User(Employee)

  • Following are the steps which User(employee) will perform to apply or request for the training/seminars, or request the one if not mentioned:-
    • Step 1:- Apply for the Opportunity
    • Step 2:- generate a Request for training


  • The following action can be performed by User:-
    • Can Request for training to admin.
    • Can participate in any training.
    • Can view all the training opportunities


5.1. Opportunities

When the admin publishes the training/seminar posted by the company it is visible in this section to the employee.

5.1.1. View

Employee(User)can view the details by clicking on the View icon.

5.1.2. Apply

Employees can apply for opportunities posted in this section as per the requirement by clicking on icon present in front of each entry asking to enter the remark to apply.



The User needs to Click on the "Submit" button to finally submit the participation request.

5.2. Request

When an employee(user) requests to conduct any seminar/training internally then it can be requested from this section.

5.2.1. Add Request for Training

Employee(user) can add a request by clicking on the "Add Request for Training" button present on the top right side of the portal and fill in the required details:-

  1. Topic
  2. Description
  3. Duration type
  4. Duration(Days/Weeks/Month)
  5. Audience(Teaching/Non-teaching Staff)
  6. Date(Select from the Calendar)

5.2.2. View

 Employee(User)can view the details by clicking on the View icon.

5.2.3. Update

Employee(User)can update/edit the details before submitting by clicking on the update button.

5.2.4. Submit

Employee(user) can click on the submit button to finally send it to the admin for approval.


Once the Submit button is clicked no changes can be done



6. Annexure

6.1. Roles

S.NoRoleDescription
1TOT_AdminCan configure monitor company profile, manage Opportunities, publish requests, and participate.
2TOT_CompanyCan post the opportunity for the Training/Seminars for employees.
3TOT_UserCan participate in the opportunities posted by the company.


6.2. Workflow Diagrams

6.2.1. Activity Diagram


6.2.2. Use Case Diagram


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