Page tree
Skip to end of metadata
Go to start of metadata

1. Introduction

The Security Management module helps to establish a place to protect the students, and university staff from all possible dangers, such as chemical, physical, or physiological, under all circumstances.

  • It is necessary to recognize that the responsibility for safety and security does not solely rest on the shoulders of safety and security supervisors, but is rather a joint responsibility of all university staff.
  • All university staff is to be informed of and trained in all aspects of prevention from incidents as it relates to their positions and work environment at the university.
  • To provide a healthy and secure work environment within the university.

2. Dashboard

2.1. Admin Dashboard

 
 

2.2. Employee Dashboard

 

3. Settings

This section contains the configuration detail related to security. Only the admin of security can view and access it.
 

3.1. Facility Type

In this field, we can define and configure the type of facility which will be available in each OU(University) for security purposes.
 

  • Admin can view the details by clicking on icon available in front of every entry.


 

  • Admin can add a new type of facility by clicking on the "Add Facility Type" button present on the top right side of the portal and fill in the required details:
  1. Facility Name
  2. Description (About the Facility)
  3. Status(Active/Inactive)


 

  • Admin can edit/update the details by clicking on the icon available.


 

  • Admin can submit the added/updated details by clicking on the icon available.


Note
Once the Submit button is clicked changes cannot be done.

3.2. Incident Type

In this field, we can define and configure the type of incident that can be reported by the employee/student/visitor of the university.
 

  • Admin can view the details by clicking on icon available in front of every entry.

 

  • Admin can add a new type of incident by clicking on the "Add Incident Type" button present on the top right side of the portal and fill in the required details:
  1. Incident Name
  2. Description (About the Incident)
  3. Status(Active/Inactive)


 

  • Admin can edit/update the details by clicking on the icon available.


 

  • Admin can submit the added/updated details by clicking on the icon available.


Note: Once the Submit button is clicked changes cannot be done.


3.3. Awareness Type

In this field, we can define and configure the type of awareness program that can be conducted in the universities.
 

  • Admin can view the details by clicking on icon available in front of every entry.


 

  • Admin can add a new type of awareness program by clicking on the "Add Awareness Type" button present on the top right side of the portal and fill in the required details:-
  1. Awareness Name
  2. Description (About the Awareness Program)
  3. Status(Active/Inactive)


 

  • Admin can edit/update the details by clicking on the icon available.


 

  • Admin can submit the added/updated details by clicking on the icon available.


Once the Submit button is clicked changes cannot be done.

4. University Helplines

In this section, Admin can add and manage the university helpline numbers which will be visible to all the employee/student dashboard for emergency purposes or any help.
 

4.1. Add Helpline

Admin can add a new helpline Number by clicking on the " Add Helpline" button present on the top right side of the portal and fill in the required details:

  1. Helpline Name
  2. Contact Authority
  3. Helpline Number
  4. Contact Number
  5. Email
  6. Address
  7. Description
  8. Status(Active/Inactive)


 

4.2. View

Admin can view the details by clicking on the icon available in front of every entry.
 

4.3. Edit

Admin can update/edit the details by clicking on icon.
 

4.4. Submit

Admin can finally submit the helpline details after adding/editing by clicking on the Submit button.
Note
Once the Submit button is clicked changes cannot be done.

5. Safety and Security Guidelines

In this section, we note down the procedure/guidelines on how to maintain security/safety at one's end, how to react under any emergency, what all precautions could be taken, and other necessary information.
 

5.1. Add Guidelines

Admin can add guidelines by clicking on the "Add Guidelines" button present on the top right side of the portal and fill in the required details:-

  1. Title of guidelines
  2. Guidelines For(choose from the dropdown)
  3. Description
  4. Helpline(choose from the dropdown)
  5. Status(Active/Inactive)

 

5.2. View

Admin can view the details by clicking on icon available in front of every entry.

 

5.3. Edit

Admin can update/edit the details by clicking on icon. 

5.4. Print

Admin/employee/students can finally take the print of the guidelines by clicking on the icon.

6. Security and Safety Facility In Organisational Unit

 

6.1. Add Facility in Organisation

Admin can configure security and safety facility organizational wise by clicking on the " Add Facility in Organisation" button present on the top right side of the portal and fill in the required details:

  1. OU Unit(Select from the drop-down)
  2. Facility
  3. Incharge Name
  4. Incharge Contact Number
  5. Incharge Email
  6. Remarks
  7. Status(Inactive/Active)

 

6.2. View

Admin can view the details by clicking on icon available in front of every entry.

6.3. Edit

Admin can update/edit the details by clicking on icon.
 


7. Awareness Program

In this section, the admin can specify the guidelines of safety and security to university staff/students/visitors. It can be Anything like mock drills, campaigns, workshops, etc.
For Example guidelines for safety/security from fire is to know

  • How to respond to fire drills,
  • Knowing the procedures of how to raise a fire alarm,
  • Knowing how to use the fire fighting equipment available in the work environment,
  • Knowing all emergency exit and entry points and the locations of emergency alarms, etc.

 

7.1. Add Awareness Program

Admin can add awareness program by clicking on the " Add Awareness Program" button present on the top right side of the portal and fill in the required details:-

  1. Title
  2. OU Unit(Select from the drop-down)
  3. Awareness program Type(Select from the drop-down)
  4. Start Date(Select From Calendar)
  5. End Date(Select From Calendar)
  6. In-charged Name
  7. Organized By(Organiser Name)
  8. Description
  9. Number of Student Participated
  10. Number of Staff Participated
  11. Number of Teacher Participated
  12. Feedback/Outcomes
  13. Status(Inactive/Active)

 
 

7.2. View

Admin can view the details by clicking on icon available in front of every entry and can add pictures for the notification/information by clicking the "Add Pictures" button present in the bottom right side of the portal.
 

7.3. Edit

Admin can update/edit the details by clicking on icon.

8. Incident Report

In this section, all the incidents reported by any staff/student are visible to the admin(as Security Admin login) but to the employee(as employee login) only those incidents are visible which is reported by himself/herself. Here:-

  • Incident reports are reported/filed by the victim(employee).
  • The immediate notification goes to the supervisor in charge.
  • The status of whether the incident is resolved or pending is visible to the reporting person.

Admin:
 
Employee:
 

8.1. Add Incident

An employee can add Incident occurred with him/her by clicking on the " Add Incident" button present on the top right side of the portal and fill in the required details:-

  1. OU Unit(Select from the drop-down)
  2. Incident Type(Select from the drop-down)
  3. Date & Time(When the incident occurred)
  4. Description(About the incident)
  5. Reporting Person Name(Victim Name)
  6. Reporting Person Contact(Victim Contact)
  7. Reporting Person Designation(Victim Designation)


 

8.2. View

Employees can view the details by clicking on icon available in front of every entry.

8.3. Edit

Employees can update/edit the details by clicking on icon.

8.4. Add Resolution

Once the incident is reported by the victim, it goes to the in-charge of the OU where the incident happened. After that actions are taken on that incident by clicking on icon and fill in the required details:

  1. Resolution(What action was taken)
  2. Resolution date(When the action was taken)
  3. Status(reported-by Default/Pending/Resolved)

This status will be reflected in the victim dashboard.
 
 

9. Annexure

9.1. Roles


S.No

Role Name

Description

1

security_admin

Can configure the setting like adding university helpline and safety guidelines

2

security_admin_view

Same role as Security_Admin but with viewing rights only

3

employee

Can report an incident, view safety guidelines, and take the print out.


9.2. Workflow Diagrams

9.2.1. Activity Diagram

9.2.1. Use Case Diagram


  • No labels