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1.Introduction

  • Programme Management module is designed to manage the programmes offered by the university to its students in a particular academic session.
  • It contains list of all the programmes and the organizational units where these programmes are conducted.
  • Students will be able to select the programme of their choice in which they want to seek admission from the provided list.


Our module has two subsections under Programme management module:-

  1. Settings (to configure details related to programmes)
  2. Programme






2. Settings


This section contains the configuration details related to the programme management module like Programme Discipline, Academic Distinction, etc.
Only the admin of programme management can view and access it.

It contains the following sections: 

2.1. Academic Distinction

In this field, we can define the type of academic distinctions offered by the university like Degree, Diploma, Certification, etc.

  • Admin can view/edit the details through the view and edit option available in front of every entry in academic distinctions.



  • Admin can add new academic distinction by clicking on the "add Academic Distinction" button present on the top right side of the portal.

2.2. Programmes Disciplines

Here programme discipline is configured like Agriculture and Allied Disciplines, Journalism/Mass Communication/Media, Law, etc.

  • Admin can view/edit the details as per the need by clicking on the "View/Edit" button.


  • Admin can add the discipline by clicking on the "Add Programme Discipline" button present on the top right side of the portal.

2.3. UGC Specified Degree

This section contains all the standard programmes offered according to UGC guidelines.

  • Admin can view/edit the details as per the need by clicking on the "View/Edit" button.

  • Admin can add the Degree by clicking on the "Add Programme Master" button present on the top right side of the portal.



2.4. Admission Quotas

This section contains all the standard Quotas like General, SC, ST, etc.

  • Admin can edit the details as per the need by clicking on the "Edit" button present in front of each entry.


  • Admin can add the Quotas by clicking on the "Add Admission Quotas" button present on the top right side of the portal.

2.5. Enrolment Types

Here admission mode is configured like Regular, Correspondence, Etc.

  • Admin can edit the details as per the need by clicking on the "Edit" button present in front of each entry.


  • Admin can add the Enrolment Type by clicking on the "Add Enrolment Type" button present on the top right side of the portal.




2.6. Enrolment Status

Here enrolment status is configured whether the student is ex-student, dropped out, etc.

  • Admin can edit the details as per the need by clicking on the "Edit" button present in front of each entry.

  • Admin can add the Enrolment Status by clicking on the "Add Enrolment Status" button present on the top right side of the portal.

2.7. Exam Schemes

Here schemes of the examination are captured like If the exams are conducted annually, Semester wise, Etc.

  • Admin can edit the details as per the need by clicking on the "Edit" button present in front of each entry.

  • Admin can add the Exam Scheme by clicking on the "Add Exam Scheme" button present on the top right side of the portal.




2.8. Programme 

After configuring all the setting admin can add new programmes by clicking on the "add programmes" button. Admin needs to fill the details :

  • Admin needs to fill the details :


2.8.1. UGC Specified Degrees

Admin needs to select the UGC approved Programmes from the options present in drop down list.



2.8.2 Short Code

This field asks for a shortcode name for that particular programme.


2.8.3 Title English

Here Title of the programme entered in the English language.

2.8.4. Title Hindi

Here Title of the programme entered in the Hindi language.


2.8.5. Delivery Mode

It shows those options which were kept in "Enrolment Type" in the setting section. The admin needs to select from those options only. If the admin wants to select any other option then he/she needs to add it in Enrolment Type sub section under the settings section.

2.8.6. Language Modes

It captures all the languages the programme offered like English Hindi, Japanese, Korean, etc.

2.8.7. Programme Type

This will be a predefined and unchangeable field which will be reflected once UGC specified degree is selected. It specifies the type of programme like Degree, Diploma, etc.

2.8.8. Level

This will be a predefined and unchangeable field which will be reflected once UGC specified degree is selected. It specifies the level of the programme like Bachelor's, Master, Certificate, etc.

2.8.9. Minimum Age

It captures applicant minimum age to enroll for the particular programme. The applicant below the minimum age can not opt for that particular programme.


2.8.10. Total Credits

It captures the total credit offered by the programme as a whole.

2.8.11. Credit Scheme

It specifies whether a credit scheme is allowed in this programme or not. It totally depends on the university.

2.8.12. Exam Scheme

It captures the way the exam has to be conducted for that particular programme. For example Annually, Semester wise, etc.

2.8.13. Fee Mode

Here we define how fees will be deposited. For example:- annually, semester wise, etc.

2.8.14. Minimum Duration

Here the minimum duration of the programme will be captured.

2.8.15. Maximum Duration

Here the maximum duration of the programme will be captured that is the programme can not extend this duration.

2.8.16. Duration in

It specifies how duration to be calculated for a maximum and minimum duration.

2.8.17. Semester Applicable

It specifies whether the semester system is applicable to the programme or not. It totally depends upon the university guidelines.

2.8.18. Qualification Applicable

2.8.19. Specialization

It holds the specialization name of the programme.


2.8.20. Language Name

It holds the name of programme in any other language.

2.8.21. Year Of Start

It holds the starting date of the programme that is when the programme was/will be activated.


2.8.22. Lateral Entry Allowed

It specifies whether the lateral entry is allowed for that particular programme or not.


2.8.23. Interim Exit Allowed

It is the option that specifies whether an applicant can exit the programme in between of the program duration.


2.8.24. Notice

It captures any notice or announcement related to the programme apart from the description and programme details.

2.8.25. Status

To specify that the programme is activated or inactivated. If the programme is no more valid then set the status to Inactive else set the status active.


2.8.26. Description

It captures the description related to the programme.


2.8.27. Eligibility

It captures the eligibility related to the programme.

2.8.28. Duration

It captures the duration of the programme.


2.8.29. Fee Structure

It captures the fee structure of the programme.


2.8.30. Programme Details

It captures some specific details of the programme like how many courses are offered under the particular programme, what is the attendance criteria.

2.8.31. Programme Coordinator 

It specifies the person's name who will be responsible/coordinate the programmes.








3. Configure programme

Other details related to programme can be added in the settings section of each programme. For Example Qualification criteria, the courses under each programme, seat availability, fee structure can be configured programme wise as per the requirement.


3.1. Organizational Units

It captures all the OU's where this particular programme is running. Admin can add OU's here programme wise as per the need.


3.2 Qualification Criteria for admission

It captures the minimum qualification criteria for admission programme wise.

  • Admin can update the status of the qualification from active to inactive and vice versa as per the requirement.

  • Admin can add new qualifications by clicking on the "Add" button.


3.3. Upload Document required for Admission

Here admin can specify what all documents are needed to be uploaded at the time of admission programme wise.

  • Admin can update the status from active to inactive and vice versa as per the requirement.

  • Admin can add new qualifications by clicking on the "Add" button.


3.4. Seat And Fee Structure

Here seats and fees can be structured according to the university guidelines and category wise. There are separate columns to maintain the Admission fee and processing fee.

  • Admin can update it whenever necessary. Admin can even define the currency in which the fee has to be deposited by the applicant.
  • If the seats of a particular category are not present then it can be set as inactive.


3.5. Course List

It captures all the courses offered under the particular programme. It can be either core or elective.

  • Admin can view/update the course list by clicking on the "view/update" icon present in front of each course.

  • Admin can add new paper(Course) details by clicking on the "Add Paper" button present on the top right side of the portal. Admin needs to fill a few details like Course code, the Course title, Credits, Marks(max/min), Status, etc.


3.6. All Details

It contains overall details/configuration done by admin. He can view it at one place under "all details" subsection and even he can add/update from here.








4. Procedure to configure settings


Step 1:- Login as Programme management admin to view programme management dashboard.
Step 2:- Click on setting section to first configure the programme related details.

Step 3:- Click on the "add academic distinction" button to add academic distinction, fill all the relevant information and click on submit.

Step 4:- To edit any details click on the "edit" button and save the changes once the details are updated.
Step 5:- To view the details of academic distinction then click on the "View" icon.
Step 6:- Similarly to add/ edit/ view Programmes Disciplines,, UGC Specified Degree, Admission Quotas, Enrolment Type, Enrolment Status, Exam Scheme, Programmes, follow the same step from step3 to step 5.

1.For Programmes Disciplines:

2. For UGC specified Degree:

3. For Admission Quotas:

4. For Enrolment Types :

5. For Enrolment Status :

6. For Exam Schemes :





5. Procedure to add new Programme


Step 1:- After configuring all the setting admin can add new programmes by clicking on the "add programmes" button.


Step 2:- Fill all the details related to programme and click on the "save" button.




Step 3:- To make changes in an already existing programme click on the "Setting" button.


Step 4:- To add/update any subsection under setting click on the "setting" icon present in front of each entry. For example to add/update "Qualification Criteria for admission" click on "setting" icon present in front of the Qualification Criteria for admission.


Then click on either "update" button to update any entry under it or "Add" button to add a new entry under it.
Update:

Add:

Step 5:- Similarly we can either add or update other subsection of settings. For example:

  • For Upload Document required for Admission:

  • For Seat And Fee Structure:

  • For Course List:

  • For Course Structure:

  • For All Details:






  • For Batch:


























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