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1. Introduction

  • Hostel Management is the overall management of hostel related activities.
  • It helps admin to manage:
    • Student record
    • Staff record
    • Mess bills
    • Allotting room
    • Generating student report


2. Dashboard

3. Settings

This section contains the configuration detail related to the Hostel module.
Only the admin with the rights of Hostel_Admin can view and access it.

3.1. Hostel

In this field, all the hostels listed under the university(Estate module) are present.

Admin can only view the details by clicking on icon available in front of every entry.


3.2. Rooms

In this field, all the rooms in the hostel will be listed.

  • Admin can add a new room by clicking on the "Add Rooms" button present on the top right side of the portal and fill in the required details:-
  1. Building(select from the drop-down)
  2. Room Number
  3. Hostel(select from the drop-down)
  4. Capacity
  5. Apply Fee(Yes/No)
  6. Status(Inactive/Active)
  7. Visible(Yes/No)




  • Admin can view the details by clicking on icon available in front of every entry.

  • Admin can edit/update the details by clicking on the icon available.



  • Admin can configure the fee(daily/ by clicking on icon available in front of every entry.





3.3. Facility List

In this field, the types of facilities that are offered by the hostel are defined.

  • Admin can add hostel facilities by clicking on the "Add Facility" button present on the top right side of the portal and fill in the required details:-
  1. Facility Name
  2. Status(Inactive/Active)
  3. Visible(Yes/No)


  • Admin can view the details by clicking on icon available in front of every entry.

  • Admin can edit/update the details by clicking on the icon available.



3.4. Health-Facility Mapping

In this field, facilities are mapped with hostels.

  • Admin can add/map facility in the hostel by clicking on the "Add Facility" button present on the top right side of the portal and fill in the required details:-
  1. Hostel(select from the drop-down)
  2. Facility Name(select from the drop-down)
  3. Fee(Yes/No)
  4. Status(Active/Inactive)
  5. Visible(Yes/No)

  • Admin can view the details by clicking on icon available in front of every entry.

  • Admin can edit/update the details by clicking on the icon available.

  • Admin can configure the fee(daily/ by clicking on icon available in front of every entry.


3.5. Mess-Menu

In this section, a list of menus that are applicable in the hostel day-wise is defined.

  • Admin can add a new mess menu by clicking on the "Add item" button present on the top right side of the portal and fill in the required details:-
  1. Day(select from the drop-down)
  2. Meal(select from the drop-down)
  3. Food
  4. Status(Active/Inactive)
  5. Visible(Yes/No)





3.6. Hostel Request Types


  • Admin can add a new Hostel Request Type by clicking on the "Add-Type" button present on the top right side of the portal and fill in the required details:-
  1. Name(select from the drop-down)
  2. Category(select from the drop-down)
  3. Status(Active/Inactive)
  4. Visible(Yes/No)


  • Admin can view the details by clicking on icon available in front of every entry.

  • Admin can edit/update the details by clicking on the icon available.


3.7. Fee Component Types

  • Admin can add fee component by clicking on the "Add Fee Component" button present on the top right side of the portal and fill in the required details:-
  1. Name
  2. Facility (select from the drop-down)
  3. Amount
  4. One time(Yes/No)
  5. Late Fee Applicable(Yes/No)
  6. Start Date of the Month(select from the Calendar)
  7. Last Date of the Month(select from the Calendar)
  8. Status(Active/Inactive)
  9. Visible(Yes/No)

  • Admin can view the details by clicking on icon available in front of every entry.



  • Admin can edit/update the details by clicking on the icon available.


3.8. Student Fee Component

  • Admin can add fee component by clicking on the "Add Student Fee Component" button present on the top right side of the portal and fill in the required details:-
  1. Student ID
  2. Facility ID
  3. Month
  4. Start Date
  5. Last Date
  6. Amount
  7. Status(Active/Inactive)
  8. Visible(Yes/No)



4. Application

This section will capture all the applications related to the hostel requested by the students.

5. Allocation

This section specifies and will help to allocate hostel to students.

  • Admin can allocate hostel by clicking on the "Allocate Hostel" button present on the top right side of the portal and fill in the required details:-
  1. Hostel(Select from the Drop-Down)
  2. Building(Select from the Drop-Down)
  3. Room Number(Select from the Drop-Down)
  4. Student(Select from the Drop-Down)
  5. Valid From (Select from the Calendar)
  6. Valid Till(Select from the Calendar)

6. Hostel Request

Admin can also make a request for a hostel on behalf of the student in this section.
 

  • Admin can request hostel by clicking on the "Add Request" button present on the top right side of the portal and fill in the required details:-
  1. Student(Select from the Drop-Down)
  2. Category(Select from the Drop-Down)
  3. Type (Select from the Drop-Down)
  4. Description
  5. Resolution
  6. Resolution date (Select from the Calendar)
  7. Status(Inactive/Active)
  8. Visible(Yes/No)



7. Incident

Students can report any incident that happens with them within the hostel in this section.

  • Admin can report the incident by clicking on the "Add Incident" button present on the top right side of the portal and fill in the required details:-
  1. Student(Select from the Drop-Down)
  2. Incident
  3. Reported By
  4. Status(Inactive/Active)
  5. Visible(Yes/No)




8. Facility Mappings

In this section, a student is mapped with facilities provided in the hostel.

  • Admin can do the mapping by clicking on the "Add Mapping" button present on the top right side of the portal and fill in the required details:-
  1. Student(Select from the Drop-Down)
  2. Facility(Select from the Drop-Down)


Admin can upload bulk mapping details by clicking on "Bulk Import". There is an option of "Download Excel Format" to understand the format in which bulk details to be uploaded. Admin can download the format, fill in the details and "upload" the file in the required format only.

9. Annexure

9.1. Roles

S.NoRole NameDescription
1hostel_adminCan view the application, configure settings, etc.
2studentCan request the hostel.


9.2. Workflow Diagrams

9.2.1. Activity Diagram


9.2.2. Use Case Diagram


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